Integrated eDiscovery: The OneO® Discovery Platform from OrangeLT™

 

A Complete and Completely Integrated eDiscovery Platform.

Today the legal review process for electronically stored information (ESI) remains the single most expensive portion of the entire electronic discovery process. In fact, depending on one’s source of reference, the cost of review can comprise up to 80% of the total cost of e-Discovery.

In the conduct of an actual legal review, the portion of the process that typically takes the most time and costs the most money is the first pass email and document review.

The cost associated with this first pass review is a function of both the amount of data to be reviewed and the time it takes reviewers to conduct the review. In other words, if you want to decrease the cost of the review process, the best way to do it is to use advanced filtering and deduplication analysis tools to decrease the size of data sets to be considered during first pass reviews.

Developed to meet these challenges by providing users an integrated platform for efficient electronic discovery, Orange Legal Technologies’ OneO® Discovery Platform can help defensibly decrease data set sizes on the front end of the electronic discovery process while streamlining first and second pass reviews by providing features such as integrated workflow and collaboration – saving users considerable time and money when compared to many of the solutions available in the market today.

Analyze. Process. Review. Today.

About the OneO Discovery Platform

Orange Legal Technologies’ OneO Discovery Platform is an integrated, web-accessible electronic discovery platform that enables online analysis, processing, and review of unstructured data from the security of a hosted centralized repository. Delivered under a Software as a Service (SaaS) model that requires no incremental investment on your behalf for hardware, software, or support personnel, OneO allows users to gain full control of the electronic discovery process by providing a forensically sound discovery platform that allows users to:

  • Identify relevant document sets and eliminate irrelevant documents at the front end of the electronic discovery process.
  • Prepare relevant files for subsequent use while ensuring evidence defensibility.
  • Review data sets for relevance, responsiveness, privilege, and confidentiality.

Additionally, Orange Legal Technologies provides both collection and production services that can be used in conjunction with OneO or our best of breed partners to ensure full support for law firm or corporation litigation, audit, and investigation requirements.

Key Features of the OneO Discovery Platform

Consisting of an integrated platform organized into three service modules, the key capabilities of OneO are as follows:

OneO O1 Analytics

  • Data Preparation allows for the ingestion and normalization of unstructured data as well as ensures that data is managed in a forensically sound manner.
  • Data Indexing provides a comprehensive index that includes full text and metadata attributes and can quickly be queried online to organize, understand, and assess available data.
  • Data Reduction and Organization is accomplished through the combined used of culling and filtering technologies that provide system file, data range, extension, custodian, and key word filtering as well as the application of near duplicate identification.
  • Data Understanding is facilitated with unique features to include interesting phrase finder and conversation thread linking technologies allowing for analysis of data within context of its use.
  • Early Case Assessment is the combined leveraging of the preparation, indexing, organization, and understanding capabilities of O1 Analytics to provide users with the ability to balance opportunities, risks, and costs in preparation for litigation, audits, and investigations.

OneO O2 Processing

  • Data Filtering provides the capability to filter data by date ranges, extensions, custodians, and key words as well as allows for system file filtering against the NIST database using the MD5 hashing algorithm.
  • Data Deduplication is provided using the MD5 hashing standard and can be accomplished throughout processing at both the global and/or the document family group level.
  • Metadata Extraction allows for the efficient capture of system, file, and field metadata for most unstructured data formats.
  • Full Text Extraction is conducted automatically in O2 Processing and is augmented as required by streamlined exception handling procedures to support secondary extractions via OCR and print driver text recognition.
  • Data Conversion allows for the full conversion of native file formats into high quality TIFF images and PDF documents while also supporting native file linking.
  • Load File Preparation allows for the seamless production of standard output files based on XML, Pass Through, Image, Native, and Proprietary Database Load Formats to ensure ease of use with industry standard review tools to include O3 Review.
  • Custom Database Development allows for the proactive development of custom databases that enable the usage of non-standard review tools and technologies with O2 Processing.
  • Near-Duplicate Detection with the One Decision® Document Review Accelerator.  One Decision is fully integrated into the OneO Discovery Platform and enhances reviewer efficiency by grouping similar documents and allowing them to be considered together during legal document reviews as part of the eDiscovery process.

OneO O3 Review

  • Foreign Language Support is enabled through integrated Unicode Consortium standards and covers 52 worldwide writing systems allowing for the scoping, searching, and review of data sets without the requirement for additional translation modules or services.
  • Web Based User Access allows for secure access of data sets and the full conduct of review from any geographical location with Internet access without the requirement for additional client-side applications or programs. This capability allows for the use of geographically dispersed review teams that can be quickly pulled together virtually to manage and complete time-sensitive, coordination-intensive review requirements.
  • Integrated Collaboration between reviewers increases the collective experience and knowledge of legal review teams while decreasing the time it takes to communicate and coordinate review issues.
  • Integrated Workflow allows for the proper coordination of documents, reviewers, and technology by allowing for the automation of review processes to include reviewer roles, responsibilities, tasks and timelines.
  • Audit and Reporting features allow users to customize and automate review reports to support both scheduled and real-time status updates.
  • Inclusive Review Proficiency Training is provided as part of the O3 Review to ensure review teams are fully prepared, proficient, and supported in their review efforts.
  • Advanced Assisted Review Technology provides near-duplicate identification and predictive coding functionality to accelerate the document review process.
  • Complete Managed Review from OrangeLT can be used to augment OneO technology as it provides clients with highly trained review teams led by U.S. licensed attorneys to manage and conduct the entire review process.

Investment Protection. Risk Mitigation. OneO.

In addition to the individual attributes of O1 Analytics, O2 Processing, and O3 Review, the OneO Discovery Platform provides users with increased efficiency and decreased risk based on the following benefits:

  • Implementation: Quickly deploy, customize, and securely access a hosted data repository that may immediately be used by multiple individuals from multiple locations to analyze and review data.
  • Centralization: Allows for time efficientcomplex searches against large volumes of documents from a centralized electronic discovery platform architecture.
  • Defensibility: Chain of Custody tracking down to the file level, to include extracted compound files and embedded files, throughout the discovery process ensures that both the discovery process and the data are defensible.
  • Scalability: Provides capability to take full advantage of all available processing power regardless of the size of the data set being reviewed or the complexity of the review queries. The investment protection provided by scalable and centralized server architecture ensures that growing capacity requirements do not adversely affect electronic discovery capability.
  • Security: Provides for secure online access to a centralized hosted and secure data repository with forensically sound processes and protocols to ensure both physical and digital security.
  • Usability: Developed using industry accepted and user understood graphical user interface metaphors to ensure easy and intuitive use by end users.

The Difference is the Technology.

Orange Legal Technologies is a technology company that provides law firms and corporations both technology and services for the conduct of eDiscovery. Unlike most service providers who resell and manage licensed software from multiple vendors, we leverage our own internally developed and proprietary eDiscovery platform to deliver a combination of technology and service expertise that provides clients with a level of task (eDiscovery) and cost (time/money) efficiency that can only be achieved through this type of development and distribution approach. This approach also provides Orange Legal Technologies with two unique technology related differentiators over most eDiscovery providers. These unique differentiators are:

  • Better Architecture
  • Better Flexibility

While the term ‘better’ is extremely subjective, provided below are proof points on why it appears to be a completely appropriate term when describing our technology differentiators.

Better Architecture

In general, most eDiscovery hosting platforms are built leveraging the most efficient software architecture from a developer’s point of view. At Orange Legal Technologies, we took a different approach and developed our OneO Discovery Platform with the most efficient software architecture from a user’s perspective. This difference in approach can be exemplified in a comparison of both how documents are transmitted and reviewed using different approaches and in the way different functions are integrated using different approaches.

Document Transmission and Review

Most hosting platforms are web-based applications that require entire documents to be transferred over the web and opened by applications residing on the reviewer’s workstation. This web-based approach, highly dependent on browsers, bandwidth and client side native applications, can cause time, cost and security challenges that highly impact both the conduct of reviews (quality of review) and the business of eDiscovery (cost of review).

Orange Legal Technologies’ software architecture approach alleviates the challenges typically associated with a web-based approach by leveraging a custom implementation of a terminal services architecture. Simply stated, this approach does not require entire documents to be transferred over the web, as only images of the documents need to be transferred.

This approach decreases connectivity bandwidth requirements and results in faster document presentation (near instantaneous document presentation). Also, as this approach is server-centric in nature, reviewers do not have to have a full library of native applications on their workstations in order to review transferred documents. Orange Legal Technologies’ maintains a complete portfolio of native applications on its terminal servers and as reviewers are working directly with the servers (instead of transferred documents), users are able to review documents in their native format from any workstation regardless of that workstations’ installed applications or underlying operating system.

eDiscovery Function Integration

Most eDiscovery platforms are built as a series of individual applications that are integrated at the platform level to present a unified offering. This results in increased data transfer challenges as data must be ingested, acted up, and moved to the next application during the eDiscovery process. When one considers that most providers leverage several eDiscovery platforms in the delivery of their eDiscovery support, one can see how multiple task and application data transfer points can impact eDiscovery workflow and adversely impact overall task and cost efficiency in the delivery of eDiscovery while increasing the risk of spoliation.

Orange Legal Technologies’ OneO Discovery Platform is an advanced technology platform that provides clients completely integrated, web- accessible online analytics (early case/data assessment), processing and review of electronically stored information (ESI) from the security of a hosted centralized repository. This application level integration means clients load data once and can leverage integrated early case assessment, processing and review capabilities at any point in the eDiscovery process. This approach alleviates many of the data transfer inefficiencies of other platforms and providers and significantly decreases time, cost and risk in the conduct of eDiscovery.

The software architecture approach of Orange Legal Technologies, as highlighted in these document transmission and delivery and eDiscovery function integration examples, provide salient considerations for why we believe we have “better architecture”.

Better Flexibility

As Orange Legal Technologies is the developer of our core and proprietary eDiscovery platform, we have a unique flexibility to customize our technology and to customize the pricing of our offerings to best support your individual requirements.

Technology Customization

Orange Legal Technologies’ can customize our technology to support client specific matter and workflow needs with our own developers working directly with your eDiscovery experts. This direct support and customization capability coupled with our approach to software architecture allows us to rapidly and accurately translate your requirements into action without the typical development challenges facing technology developers with non-integrated platforms or the coordination challenges facing eDiscovery providers delivering multiple offerings from multiple vendors.

Pricing Customization

As the developer of our technology and the manager of our direct delivery model, we are able to provide clients with pricing efficiencies that cannot be achieved by competitors constrained with multiple licensing fees for multiple platforms delivered in an indirect manner. We understand our development, support and delivery costs and can work directly with you to deliver exactly what you need at the most aggressive price point possible.

In translating “better software” and “better flexibility” considerations into actionable offerings that can be considered, quantified and leveraged to enhance your discovery efforts, Orange Legal Technologies provides a complete portfolio of services to support the entire spectrum of ESI related activities.

One Provider. One Platform.

Learn More. Today.

To learn more about how OrangeLT can augment your eDiscovery capabilities, contact us today to schedule an introductory briefing and demonstration.

About Orange Legal Technologies

Formed in 2008 as an eDiscovery-centric outgrowth of the 1995 founded Litigation Document Group, Orange Legal Technologies is a leading provider of electronic discovery litigation, audit, and investigation services for law firms and corporations. Having served over 1,000 clients since inception and with over 250 clients leveraging the OneO® Discovery Platform since its introduction, OrangeLT™ has worked with some of the world’s most well known corporations and law firms and has been recognized in leading analyst and media publications from such organizations as Gartner, IDC, 451 Research and Forbes.

OrangeLT™ is a leading provider of electronic discovery litigation, audit, and investigation services for law firms and corporations.  OrangeLT offers a complete suite of electronic discovery technology and services, including collection, analysis, processing, review and production of digital and paper-based information. OrangeLT is enabled by the OneO® Discovery Platform – an integrated, web-accessible electronic discovery platform that provides online analysis, processing, and review of unstructured data from the security of a hosted centralized repository.

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